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Minutes (notulen) van de eerste NGO board meeting (Engels) PDF Afdrukken E-mail
Monday 21 January 2008

27-12-2007


MINUTES OF THE FIRST BOARD MEETING OF THE NEW BOARD:


AGENDA:



  1. Introduction of the new board members
  2. Review of the pass activities under taken by the Foundation
  3. Plans for 2008

ATTENDANCE:




    1. MR ARTHUR AALST
    2. MRS.BEPPIE SMITS
    3. MR OUSMAN CEESAY
    4. MRS JAINABA GAYE
    5. MR MOMODOU S. KAMARA
    6. MR OUSMAN CAMARA
    7. MR SUNKARY BADJIE
    8. MR BORRY TOURAY
    9. MRS ELLEN AALST

The first seven names of the above list are the new board members of the foundation.


The introductory and welcoming remarks were made by the chairman MR ARTHUR AALST. He expressed delight over the new board. Arthur further explained how the foundation came about and its present stage.


The chairman asks each member of the board to formally introduce his/herself to their colleagues and how each came to know about the foundation. After the introduction, certain portfolios were attached to some board members.


These include:


MR. ARTHUR AALST – CHAIRMAN


MRS. BEPPIE SMITS – TREASURER


MR. OUSMAN CEESAY – SECRETARY


MRS. JAINABA GAYE – AUDITOR


MR. MOMODOU S. KAMARA - VICE CHAIRMAN


The chairman went on my explaining the projects/activities the foundation has been undertaken. He starts with



  1. BAKADAJI:


  1. The first activity of the foundation at Bakadaji was at the lower Basic School where a classroom block was constructed. At the school also the foundation provide supplementary feeding program for the students.
  2. Secondly, the foundation established a vegetable Garden for the women of the village. In this Garden, the foundation provides seeds, fencing and water supply.
  3. Presently at the Garden, there is a problem of land ownership. The land was given to the foundation by MR EBRIMA NJIE who was a Board member but since he is no longer a Board member, he is claiming the land back.
  4. Thirdly, to maintain and retain able qualified teachers for the Bakadaji Lower Basic School, the foundation transform an old classroom block to a teacher’s residential quarters.
  5. The 4th major activity of the foundation the Bakadaji Lower Basic School is the provision of a school development fund. This will take care of the maintenance of damages in the school.
  6. The final activity is the provision of a Health Facility for the village of Bakadaji and its surroundings .The greater percentage of construction is been done and the few things left includes:

    1. Waiting shed for the patients.
    2. Two pit latrine.
    3. Security room.
    4. Furniture.
    5. Fencing.

When the above are in place, the foundation intends to provide medicaments and the Department of State For Health and Social Welfare to provide medical personnel.



  1. NAFUGAN LOWER BASIC SCHOOL:

    1. At Nafugan, the foundation provides a supplementary feeding program for the students. This is done through the purchase of cooking condiments, payment of student’s daily contribution for feeding.
    2. The second project at Nafugan Lower Basic School is the fencing of the school compound. Lots of factors has been hindering the completion of the fencing, this includes embezzlement of the fund and poor quality of the blocks.
    3. The final project at the Nafugan is the establishment of a school Garden.

    The above activities at the above mentioned school especially the feeding and Gardens were monitored and executed by an employee of the foundation i.e. the Social Worker of the foundation at Upper River Region stationed at Bakadaji.


  2. SOMITA HEALTH CENTRE:

    1. The major activity of the foundation at the village of Somita in Foni region of Western Region of the Gambia is the provision of medicaments for the Health centre. The medicines are provided on a monthly basis. These medicines were bought at Banjul Pharmacy and MR OUSMAN CAMARA always collects and transports them to the village.
    2. The foundation also provides a vehicle to as an ambulance at the Somita Health centre. This will transport patients that are referred to the other nearby health centre. A driver was appointed for the ambulance and the driver also serves as a care taker of the health centre.

MR BORRY TOURAY suggests that a copy of the past activities undertaken by the foundation be given to each member of the board. This was agreed upon.


It was also agreed that:



  • The projects at Bakadaji and Nafugan to be coordinated by MR OUSMAN CEESAY AND MR MOMODOU S. KAMARA
  • Somita projects will be coordinated by MR OUSMAN CAMARA AND MR SUNKARY BADJIE.

Finally it was agreed that let a draft copy of the constitution to be send to each member of the board so that their contributions can be forwarded.


THE PLANS FOR THE YEAR 2008:



  1. The final completion of the Bakadaji health centre so that it can be operational.
  2. To open an account for the Health Centre Management Committee.
  3. To complete the fencing at Nafugan lower Basic School.
  4. To continue with the provision of supplementary feeding program.
  5. To meet with partner Department of States i.e. Basic Education and Health for signing of Memorandum of Understanding.
  6. To meet MRC for the secure of Land Rover for Ambulance purpose.

The next board meeting is slated for the 31st January 2008.


AGENDA BOARD MEETING 31ST January 2008



  • Bank accounts opened
  • Medicine paid
  • 2nd quarter feeding program paid
 
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